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Virginia Institute of Procurement

Division of Purchases and Supply

Virginia Contracting Associate Certification Program

 

The VCA certification program is the first tier of the Virginia Institute of Procurement Career path for public procurement professionals.

 

This unique blended program starts with four weeks of asynchronous online course work consisting of quizzes and interactive activities followed by a hands on two consecutive day classroom experience.

 

The VCA program offers a comprehensive purchasing course for individuals whose jobs consist of 10% or more of purchasing related activities. The program covers the full procurement cycle; ethics, resources, methods, evaluating, e-procurement, contract administration, compliance, surplus property, small purchasing card, as well as many other purchasing guidelines needed for purchasing up to $100,000. The certification exam is on the morning or afternoon of the 3rd day.

VCO program at a glance student potrayal

VCA Program at a Glance

Blended Online/2 Day Classroom Program

Certification Hours: 21

VCA Certification Cost: $400

VCA Exam Cost: $50
Location: 1111 East Broad Street - 7th floor
Richmond, Virginia 23229
Map & Directions

  • About the VCA Program

    This program is an opportunity to determine where you want to go in a procurement career path along with fellow professionals.

     

    Multiple trainers from the DPS procurement staff will facilitate the training and share their expertise and experience to relate the content to on the job scenarios.

     

    Quizzes, reviews, and homework will be given to support your goal of passing the exam.

     

    The VCA exam is the Friday directly following the class.  The exam is timed for two hours with three choices on seating 8:30 am, 10:45 am, or 1:30 pm for the exam.   The exam is 80 multiple choice and true/false type questions.  You must score 75% or higher to pass the test.   Retake exams occur throughout the year.

     

    Four weeks prior to class you will receive prerequisite material to print and read prior to class as well as access to the online coursework.  Online coursework must be completed prior to receipt of your VCA Certificate.  Online course materials can be accessed on the State LMS:  https://covlc.virginia.gov/

     

     Attendance in the two day classroom is required to take the exam.  If work, sickness or an emergency requires you to be absent for over two hours, you will be required to make up class time prior to taking the exam.

     

     

    A VCA Application must be submitted for approval prior to registration.

     

  • VCA Criteria

    Any state or local government employee may apply if they meet the following VCA criteria:

     

    1. Job consists of 10% or more of purchasing related activities and
    2. Perform one or more of the following job duties:

     

    • Initiate purchase orders using eVA
    • Purchase from state contracts, mandatory sources, or routine office supplies
    • Conduct procurement research (specifications, vendors, prices, usage reports) for buyers
    • Use eVA reporting tools
    • Process procurement expenditures
    • Maintain buyer contract files or assist with contract administration
    • Use Small Purchase Charge Card to execute purchases
    • Assist in evaluating supplier performance or provide purchasing customer service
    • Coordinate surplus property activities
    • Occupy a position requiring basic knowledge of procurement laws, guidelines, or eProcurement tools

     

  • VCA Application Process

    Once the VCA application is received by VIP, the administrator will email that the application has been received.  The administrator will email you, if, upon inspection, the application is found to be incomplete.

     

    The completed application is then reviewed by the VCA Program administrator.  An email will be sent to the applicant with the approval decision within four weeks of receipt of application.

     

    Approved applicants will receive an approval code to go online to schedule and pay for a class.  Class registration and payment must be completed to ensure a class seat for a scheduled date.

     

    Once the application is approved, you have one year from the date of the approval to schedule and take the VCA course and exam or you will need to repeat the VCA application process.

     

    The certification exams reflect current procurement law and policies. If you choose not to take the exam immediately following the class in favor of a later date, you are responsible for learning any changes in procurement law and policies made between the date you took the class and the date you take the exam.

     

    In the event that you fail the VCA certification exam, you have 24 months to retake your VCA exam from the date of the class. After 24 months, the program must be attended again to sit for the VCA exam. We must receive payment for the program to ensure your registration for a scheduled date.

     

    Notice of Cancellation or desire to switch the class date:

     

    You must notify us in writing at least 21 calendar days prior to the online materials release date for your registered class.  All approved substitutions must be submitted at least 21 calendar days prior to the online materials release date for your registered class. There is a $25 administration fee for substitutions. If a refund is requested and approved, it will be for the cost of the class less an administrative fee.

     

    Go to "Start Here" to begin the application process

     

  • VCA Recertification

  • VCA Frequently Asked Questions

    Find answers to your questions in our
    VCA Certification FAQ Section

Start Here

Step 1. Apply for the VCA Certification Program

Step 2. Enroll & Pay for the VCA Certification Program

  • VCA January 17-18, 2018 Schedule

    VCA Online Materials Available

    Monday December 18

     

    VCA Classroom
    Wednesday January 17

    8:30 - 4:30

    Thursday January 18

    8:30 - 4:30

     

    VCA Exam
    Friday January 19

    8:30 to 10:30 or

    10:45 to 12:45 or
    1:30 to 3:30

  • VCA February 7-8, 2018 Schedule

    VCA Online Materials Available

    Monday January 8

     

    VCA Classroom

    Wednesday February 7
    8:30 - 4:30

    Thursday February 8

    8:30 - 4:30

     

    VCA Exam
    Friday February 9

    8:30 to 10:30 or

    10:45 to 12:45 or
    1:30 to 3:30

  • VCA February 21-22, 2018 Schedule

    VCA Online Materials Available

    Monday January 22

     

    VCA Classroom

    Wednesday February 21
    8:30 - 4:30

    Thursday February 22
    8:30 - 4:30

     

    VCA Exam
    Friday February 23

    8:30 to 10:30 or

    10:45 to 12:45 or
    1:30 to 3:30

  • VCA March 14-15, 2018 Schedule

    VCA Online Materials Available

    Monday February 12

     

    VCA Classroom

    Wednesday March 14
    8:30 - 4:30

    Thursday March 15

    8:30 - 4:30

     

    VCA Exam
    Friday March 16

    8:30 to 10:30 or

    10:45 to 12:45 or
    1:30 to 3:30

  • VCA April 11-12, 2018 Schedule

    VCA Online Materials Available

    Monday March 12

     

    VCA Classroom

    Wednesday April 11
    8:30 - 4:30

    Thursday April 12

    8:30 - 4:30

     

    VCA Exam
    Friday April 13

    8:30 to 10:30 or

    10:45 to 12:45 or
    1:30 to 3:30

  • VCA April 25-26, 2018 Schedule

    VCA Online Materials Available

    Monday March 26

     

    VCA Classroom

    Wednesday April 25
    8:30 - 4:30

    Thursday April 26

    8:30 - 4:30

     

    VCA Exam
    Friday April 27

    8:30 to 10:30 or

    10:45 to 12:45 or
    1:30 to 3:30

  • VCA July 11-12, 2018 Schedule

    VCA Online Materials Available

    Monday June 11

     

    VCA Classroom

    Wednesday July 11
    8:30 - 4:30

    Thursday July 12

    8:30 - 4:30

     

    VCA Exam
    Friday July 13

    8:30 to 10:30 or

    10:45 to 12:45 or
    1:30 to 3:30

  • VCA August 15-16, 2018 Schedule

    VCA Online Materials Available

    Monday July 16

     

    VCA Classroom

    Wednesday August 15
    8:30 - 4:30

    Thursday August 16

    8:30 - 4:30

     

    VCA Exam
    Friday August 17

    8:30 to 10:30 or

    10:45 to 12:45 or
    1:30 to 3:30

  • VCA November 28-29, 2018 Schedule

    VCA Online Materials Available

    Monday October 29

     

    VCA Classroom

    Wednesday November 28
    8:30 - 4:30

    Thursday November 29

    8:30 - 4:30

     

    VCA Exam
    Friday November 30

    8:30 to 10:30 or

    10:45 to 12:45 or
    1:30 to 3:30

  • VCA December 12-13, 2018 Schedule

    VCA Online Materials Available

    Tuesday November 13

     

    VCA Classroom

    Wednesday December 12
    8:30 - 4:30

    Thursday December 13

    8:30 - 4:30

     

    VCA Exam
    Friday December 14

    8:30 to 10:30 or

    10:45 to 12:45 or
    1:30 to 3:30